Comptroller Procurement Oversight

The Office of Management Services is responsible for fulfilling the Comptroller's statutory and policy requirements relative to the review and approval of contracts in three major contracting areas:

• Designer and Construction Contracts (State Building Commission)
• Personal, Professional and Consultant Services Contracts (Finance and Administration, Office of Contract Review)
• Purchases of Commodities/Services (General Services, Division of Purchasing)

 

The Office of Management Services' goal in the contract compliance review section is to provide a timely, accurate and thorough review of all contracts requiring Comptroller approval.

Questions regarding these areas, please contact:

Melinda Parton Director of Management Services 505 Deaderick Street, Suite 1400 Nashville, TN 37243-1402 Phone: (615) 401-7770 Fax: (615) 532-2224 Melinda.Parton@cot.tn.gov	Mary Anne Queen Legislative Sourcing Oversight Manager Comptroller Procurement Oversight 505 Deaderick, Suite 1400 Nashville, TN 37243-1402 Phone: (615) 401-7756 Fax: (615) 532-2224 Mary.Anne.Queen@cot.tn.gov
Terry Mason Contract Review Administrator Comptroller Procurement Oversight 505 Deaderick, Suite 1400 Nashville, TN 37243-1402 Phone: (615) 401-7723 Fax: (615) 532-2224 Terry.Mason@cot.tn.gov	Bryan Chriske Contract Review Administrator Comptroller Procurement Oversight 505 Deaderick, Suite 1400 Nashville, TN 37243-1402 Phone: (615) 401-7904 Fax: (615) 532-2224 Bryan.Chriske@cot.tn.gov

State Building Commission Contracts
Since 1990, the Office of Management Services has continued to review State Building Commission contracts which require Comptroller approval, to ensure compliance with statutes, policies and procedures, such as:

• Designer contracts (Architect or Engineer) over $50,000
• Construction contracts over $100,000

The Office of Management Services, in addition to reviewing contracts to ensure compliance with applicable statues, policies and procedures, also provides information and technical assistance to user agencies in the Request for Proposal (RFP) and contractual process relative to State Building Commission related activities.

 

Personal, Professional and Consultant Services Contracts
The Office of Management Services reviews personal, professional and consultant services contracts to ensure compliance with applicable statutes, policies and procedures prior to Comptroller approval as established by T.C.A. 12-4-109 and the Rules of the Department of Finance and Administration, Chapter 0620-3-3. Categories of contracts requiring Comptroller approval include the following:

• Contracts calling for expenditures from appropriations of more than one fiscal year.
• Contracts for financial management (including EDP systems impacting financial management), auditing or accounting services.
• Any personal services, professional services or consulting services contracts entered into by an executive department or agency of State government concerning:

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• Management services of all types
• Management studies
• Planning services
• Public relations
• Evaluations
• Systems designs
• Data processing
• Auditing or accounting services

The Office of Management Services, in addition to reviewing personal, professional and consultant services contracts to ensure compliance with applicable statues, policies and procedures, also provides information and technical assistance to user agencies in the procurement and contractual process. This includes the executive, legislative and judicial branches of State government.

 

Board of Standards Purchasing Contracts
The Office of Management Services reviews and approves certain procurements made through the Department of General Services. By statute, the Comptroller’s Office is required to approve Delegated Purchase Authorities. The Comptroller’s Office also by policy of the Board of Standards approves certain other procurements such as data processing and communications over $10,000. Board of Standards approval and reporting requirements were established in 1990 and updated in 1992. The following procurements require review and approval by the Comptroller's Office:

• Delegated purchase authorities
• Delegated purchase authority fund increases
• Used equipment purchases
• Optional use of multistep bid process in procurements
• Price increases over 10%
• Data processing procurements over $25,000
• Communication procurements over $25,000