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Our three major functions include assessing, appraising, and auditing real and personal property of public utility and transportation companies that have property in the State of Tennessee.

OSAP assesses real, intangible and/or tangible personal property owned, leased and/or used.
Note:Real Property owned has to be in the exact name of the company.

OSAP assesses 18 types of public utility and transportation companies with a presence in the State of Tennessee- such as airlines, motor carrier, railroads, wireless managment, etc. See link below for a complete list of company types. T.C.A.§67-5-1301

An Ad Valorem Tax Report must be filed annually with OSAP in order to receive an accurate assessment of your property. Download and print report here. Once completed, mail it to:
Office of State Assessed Properties
414 Union St., Suite 1120
Nashville, TN 37243-1402

Not currently. This feature will be available for tax year 2011 for motor bus, motor carriers and private car companies. All other companies will be added later.

The Ad Valorem Tax Report is due on or before April 1 of each year. The report is not considered late if it is postmarked by April 1. T.C.A.§67-5-1303

No, the tax report should be mailed to our office by the statutory deadline.

Yes, you can obtain a copy for a charge of $25.00 per report.

On or before the first Monday in August, assessments shall be completed and notices will be mailed to each company by our office. T.C.A. §67-5-1327

You will receive a forced assessment in addition to losing your rights to appeal in front of the State Board of Equalization. T.C.A. §67-5-1317

Property reported on the Ad Valorem Tax Report should not be reported to the local county assessor's office.
Call us at 615-741-0140 if you need additional clarification on this.

You have until September 1 following the tax year to submit an amended return. T.C.A. §67-5-903(e)

You have to make it known to our office on or before March 1 following the second tax year. T.C.A. §67-5-509

Only if you filed a return, you have the right to appeal within 10 days after the first Monday in August.
T.C.A. §67-5-1327

Please contact John Allen, Staff Attorney, at 615-401-7787 or via email at john.c.allen@cot.tn.gov or Kelsie Jones at 615-401-7883 or via email at kelsie.jones@cot.tn.gov for legal issues.

Assessments are calculated based on the company type. Refer to the links below.

• Motor Bus Worksheet
• Motor Carrier Worksheet
• Private Car Worksheet

No, your assessed value is not the amount of taxes you owe. After you receive your final equalized assessment, apply the related county ratio and then the appropriate city and county tax rate.

Your tax bill will come from your County Trustee's office by mid-January. It's due on or before March 1. If you fail to pay by the due date, penalties and interest are applicable. T.C.A. §67-5-2010

Yes, since you were operating the business as of 1/1 of that tax year, then you are liable to pay property taxes for the entire year.

Write a letter stating that your company is no longer operating, list the date it went out of business, who you sold your assets to and/or how the assets were disposed of. In regard to truck companies, also submit your insurance cancellation and motor carrier authority cancellation.

You can cancel your authority on line by clicking here. You can also call FMSCA's Tennessee office at
615-781-5781.

The City of Memphis has different collection periods. If you get a bill in the middle of the year, pay it when it is due to avoid any additional penalities or interest. If the actual assessment is higher or lower than the previous assessment (pre-bill), you will either get a credit or an additional tax bill by mid-January.

Potential audits are randomly selected. You're at a greater risk of being audited if you fail to file a report, inconsistently file reports or if it appears that you have used depreciated costs. T.C.A. §67-5-1320

Auditors are normally in the field for three days or less. You will receive the audit results within 60 days after the audit.

If the auditors discover additional property, you can be back assessed based on the audit findings. Back assessment means in addition to your original assessment. T.C.A.§67-1-1005. T.C.A.§67-1-1007

OSAP conducts real property (land & building) appraisals.

Please contact Bill Medley at 615-741-0156 or via email at bill.medley@cot.tn.gov to obtain railroad maps.

Any type of real property question should be directed to OSAP's Certified General Appraiser Mr. Bill Medley at 615-741-0156 or via email bill.medley@cot.tn.gov. He can address real property questions regarding railroads, cellular towers, railroad right-of-ways, annexations, Special School District information and etc.